Website Data & Privacy

If you ask a question about how this website handles your information or report an accessibility problem, your name, email address, message, and the page address are emailed to the people who maintain this website to help investigate and respond.

This website uses Postmark to deliver email, including messages sent through website forms. Postmark receives the email contents and recipient addresses to deliver these messages. See Postmark’s data processing terms.

This website uses Akismet to check form submissions for spam. These checks send submitted text and contact details, along with information such as your IP address and browser details, to Akismet. See Akismet’s privacy information.

Forms offering an email confirmation or receipt send it to the email address you provide. The message includes details of your submission.

Website forms include information about the ad, newsletter, or other campaign that brought you here, when that information is available. This helps the recipient understand how you found the website.

Award nominations are emailed to the awards team. The nominee’s and nominator’s details, the reason for the nomination, the year and any supporting files are saved by this website, where only authorized awards staff can view and download them to review nominations. Supporting files are never published.

Records of past conference and training school registrations, with the contact details, organization, registration choices and payment references people gave, are kept by this website so NYPF staff can review them.

When you purchase a membership, you pay on Stripe’s checkout page, and your email address and the membership you chose are sent to Stripe with the payment. Your organization’s details and contact information are kept by this website and emailed to the organization’s team so they can process your membership, and you receive a confirmation email.

This website remembers campaign information from the link you followed, such as the ad or newsletter that brought you here. It saves this information in your browser and uses it for up to 30 days.

This website uses a security cookie to help protect forms against submissions made without your permission.

This website uses Fathom Analytics to understand how visitors use the website. It receives information about page visits and interactions, such as clicks and form submissions. Fathom measures visits without setting analytics cookies. See Fathom Analytics privacy information.

This website uses Google Maps to display maps. Loading or using a map sends requests and network information, such as your IP address, to Google. See Google Maps privacy information.

This website uses Stripe to process payments. Stripe receives the payment, billing, and contact information you enter to complete your transaction. See Stripe privacy information.

This website temporarily stores information about your visit to support forms and other interactive features. This includes information needed to show form errors.

If a form’s email cannot be sent, error records may include the information you submitted. The people who maintain this website use these records to investigate the problem and recover the message.

If a form submission is flagged as spam, can’t be checked for spam, or runs into a problem being sent or processed, the people who maintain this website keep a copy of what you submitted, with your IP address and browser details, for up to 90 days. They use it to make sure real messages aren’t lost.

This website saves information submitted through forms or registrations so the team can respond to requests and manage registrations.

Files you submit through an upload form are saved by this website with your submission. They aren’t published, and only the people who maintain this website and the staff who handle the submissions can open them.

Customer information and payment details, such as the amount and what the payment is for, are shared with the payment provider. Payment references and related records are used to manage payments and send receipts. These records are separate from the full card details handled by the payment provider.

The people who maintain this website operate the server software that records requests to this website. These records include information such as IP addresses, pages requested, visit times, and browser details. They help keep the website running and investigate problems.

The people who maintain this website operate this website’s software on servers provided by Hetzner. These servers process requests for the website’s pages and services and store website data.

Server logs and other information about this website’s operation are sent to monitoring systems operated by the people who maintain this website. These systems run on servers hosted by Hivelocity and help detect and investigate problems.

The people who maintain this website create and manage database copies and backups of this website’s data using Backblaze storage. Backups can include stored submissions, session information, and uploaded files. Older backups may retain information after it has been removed from the website’s current records. When the people who maintain this website or the business’s staff change or delete a record, the website keeps a copy of the earlier version, with no time limit, so it can be restored.

The people who maintain this website use Sentry to investigate website errors. Sentry receives error reports that include diagnostic details and may include information from your request or form submission.